Amidst all the turbulence that 2020 has brought so far, the IRS and Treasury Department have extended the tax filing deadline until July 15, meaning you have some extra time to get your documents organized. Even if you’ve already filed your taxes this year, now’s a great time to start thinking about getting ahead on organization for next year so you don’t have to spend as much time getting all your paperwork together.
Here are a few document filing tips in Jamestown, ND for more effective and organized file management that will help you save your sanity:
- Only hold on to what’s necessary: There is definitely such a thing as over-saving when it comes to documents. Take a quick look at the content of the document, and only save it if you feel like it’s going to be a document you’ll need in the future. If you save up too many documents, it will just clutter things up and make it harder for you to find actually important documents when you need them.
- Be consistent with labeling: Find a way to organize your files and folders with naming methods, and then be consistent with your labeling. You might even divide main folders into subfolders for specific purposes, such as customers, vendors or coworkers.
- Try not to cram too much into folders: The entire reason you have folders is to keep your documents as organized as possible. If you find yourself cramming too much into individual folders, it might be a good idea for you to find ways to split those folders up, or at least add separate subfolders. If you have too much filed into individual folders, even if all of what you’re keeping is essential, it’s going to be harder than it needs to be for you to find what you’re looking for.
- Make digital copies: With the world continuing to go more and more paperless these days, you might consider creating digital copies of your paper documents. If you don’t have a scanner, you can take photos with your phone, or download a scanner app. You can then create organized digital archives, either as a backup to your paper document or in place of some or all of those paper documents so you can destroy them and free up some space. Of course, keep in mind there are certain types of documents you will not want to destroy, such as legal documents or any contracts with original signatures on them.
- Keep related documents together: When storing documents, keep all documents of certain types together in the same spot. Rather than having a folder for presentations of different projects, keep all items related to individual projects together in one folder. This will make it much easier for you to find what you need.
These are just a few tips that will help you make your files much more organized. If you’re interested in learning some more document filing tips, contact an accountant in Jamestown, ND at Craig S. Hanson, CPA with any questions.